{"id":4065,"date":"2021-01-05T19:57:42","date_gmt":"2021-01-06T03:57:42","guid":{"rendered":"https:\/\/notarycouncil.org\/revamp\/?p=4065"},"modified":"2021-01-05T19:57:42","modified_gmt":"2021-01-06T03:57:42","slug":"how-to-identify-a-signer-for-remote-online-notarization","status":"publish","type":"post","link":"https:\/\/notarycouncil.org\/revamp\/how-to-identify-a-signer-for-remote-online-notarization\/","title":{"rendered":"How To Identify A Signer For Remote Online Notarization"},"content":{"rendered":"

Online or webcam notarization is a concept that can bring up many doubts, especially about virtually identifying a signer that is miles away. In contrast to the traditional, pen-and-paper notarization, the notary public must physically verify the signer\u2019s identity and witness them signing the documents.<\/span><\/p>\n

In Remote Online Notarization (RON,) audio and visual technology are used to complete the process. But RON is different from IPEN or in-person electronic notarization, where the notary and signer meet face-to-face.<\/span><\/p>\n

Remote Notarization: Steps<\/span><\/h2>\n
    \n
  1. The signer requests the notary for remote notarization.<\/span><\/li>\n
  2. The signer uploads the documents in an electronic format.<\/span><\/li>\n
  3. The notary verifies the signer\u2019s credentials.<\/span><\/li>\n
  4. Both parties communicate via a webcam or other online platforms.<\/span><\/li>\n
  5. The notary signs the papers electronically and attaches an electronic version of their seal to complete the act.<\/span><\/li>\n<\/ol>\n

    Identifying the Signer<\/span><\/h2>\n

    The signer can be identified through a combination of remote ID presentation, credential analysis, and knowledge-based authentication (KBA).<\/span><\/p>\n

    The signer presents a photo identification card, such as a valid driver\u2019s license or passport, on the web camera. The credentials are validated using complex algorithms and artificial intelligence.<\/span><\/p>\n

    The next step is identity proofing, where the signers answer dynamically-generated questions regarding their data available on public records and other authorized sources.<\/span><\/p>\n

    If the signer cannot pass this KBA step, the remote notarization will not go through. Foreign citizens may lack a Social Security number, so KBA is not ideal for identifying them. Besides, a notary can only perform notarization of foreign language documents only if they can read and understand it.<\/span><\/p>\n

    Remote Notarization in California<\/span><\/h2>\n

    The<\/span> state of California<\/span><\/a> doesn\u2019t allow remote online notarization.<\/span><\/p>\n

    Instead, the Secretary of State recommends using a<\/span> mobile notary<\/span><\/a>, especially with the current COVID situation. As the signers cannot appear before the notary, the mobile notary public visits the client\u2019s place.<\/span><\/p>\n

    Clients can also make use of remote notaries of other states, as California recognizes out-of-state notarizations. But that particular state has to permit remote notarization.<\/span><\/p>\n

    Remote Online Notarization Act<\/span><\/h2>\n

    While many states have modified their stance on RON during the COVID-19 pandemic, California has not. Since 2011, 23 U.S. states have passed remote online notarization legislation.<\/span><\/p>\n

    Per the California Civil Code 1189(b), notaries may not perform remote notarization, but this may change in the future.<\/span><\/p>\n

    Senate Bill 1322 or the<\/span> Remote Online Notarization Act<\/span><\/a> was first introduced in February 2020. The bill is referred to the California State Senate Judiciary Committee and is now pending.<\/span><\/p>\n

    If passed, the bill will allow online notaries public in California to take part in remote notarization acts through electronic media, such as audio-video communication technology.<\/span><\/p>\n

    Become a California Notary<\/span><\/h2>\n

    Learn all about becoming a notary in California with in-depth articles and resources at<\/span> Notary Council<\/span><\/a>. Ace the California Notary State Exam with our carefully-curated sample questions and study guides.<\/span><\/p>\n

    Contact us for more information.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

    Online or webcam notarization is a concept that can bring Read More…<\/a><\/p>\n","protected":false,"plaintext":""},"author":1,"featured_media":4066,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"better_featured_image":{"id":4066,"alt_text":"","caption":"","description":"","media_type":"image","media_details":{"width":1504,"height":1001,"file":"2021\/01\/remote-notary.jpg","sizes":{"medium":{"file":"remote-notary-300x200.jpg","width":300,"height":200,"mime-type":"image\/jpeg","source_url":"https:\/\/notarycouncil.org\/revamp\/wp-content\/uploads\/2021\/01\/remote-notary-300x200.jpg"},"large":{"file":"remote-notary-1024x682.jpg","width":1024,"height":682,"mime-type":"image\/jpeg","source_url":"https:\/\/notarycouncil.org\/revamp\/wp-content\/uploads\/2021\/01\/remote-notary-1024x682.jpg"},"thumbnail":{"file":"remote-notary-150x150.jpg","width":150,"height":150,"mime-type":"image\/jpeg","source_url":"https:\/\/notarycouncil.org\/revamp\/wp-content\/uploads\/2021\/01\/remote-notary-150x150.jpg"},"medium_large":{"file":"remote-notary-768x511.jpg","width":768,"height":511,"mime-type":"image\/jpeg","source_url":"https:\/\/notarycouncil.org\/revamp\/wp-content\/uploads\/2021\/01\/remote-notary-768x511.jpg"},"blogImage":{"file":"remote-notary-120x80.jpg","width":120,"height":80,"mime-type":"image\/jpeg","source_url":"https:\/\/notarycouncil.org\/revamp\/wp-content\/uploads\/2021\/01\/remote-notary-120x80.jpg"},"featured-image":{"file":"remote-notary-1400x1001.jpg","width":1400,"height":1001,"mime-type":"image\/jpeg","source_url":"https:\/\/notarycouncil.org\/revamp\/wp-content\/uploads\/2021\/01\/remote-notary-1400x1001.jpg"}},"image_meta":{"aperture":"0","credit":"","camera":"","caption":"","created_timestamp":"0","copyright":"","focal_length":"0","iso":"0","shutter_speed":"0","title":"","orientation":"1","keywords":[]}},"post":4065,"source_url":"https:\/\/notarycouncil.org\/revamp\/wp-content\/uploads\/2021\/01\/remote-notary.jpg"},"_links":{"self":[{"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/posts\/4065"}],"collection":[{"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/comments?post=4065"}],"version-history":[{"count":1,"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/posts\/4065\/revisions"}],"predecessor-version":[{"id":4067,"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/posts\/4065\/revisions\/4067"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/media\/4066"}],"wp:attachment":[{"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/media?parent=4065"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/categories?post=4065"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/notarycouncil.org\/revamp\/wp-json\/wp\/v2\/tags?post=4065"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}